Traceability · Compliance · Audit
Pharmaceutical batch traceability software: secure your stocks and pass audits stress-free
GSE-Web: stock management software and WMS for batch traceability in pharmaceutical and regulated environments
Pharmaceutical batch traceability software, in brief
GSE-Web is an online stock management software (WMS) that traces every batch from receipt to exit: batch number, expiry date, quality control and movement history. It is aimed at pharmaceutical, biotech and freeze-drying companies that still track their batches in a spreadsheet or a logbook. It runs in a web browser, with nothing to install, and on the Android and iOS mobile app.
- Batch number and expiry date (use-by or best-before) recorded at receipt; on exit, GSE-Web picks the batch that expires first.
- Quality control at receipt: the batch is quarantined, released or rejected, and a blocked batch cannot be used.
- History of every movement of the batch (receipt, sampling, exit, adjustment), with the date and the operator.
- Tamper-proof audit log (who did what, and when), included from the ENTERPRISE plan at €1,200 excl. tax per year for 10 users.
- More than 60 permissions assigned by user group, with access restricted by warehouse.
- Pricing: from €199 excl. tax per year for one user, €500 excl. tax per year for a team of 5; free online demo.
In pharmaceutical, biotech or freeze-drying environments, stock management is not limited to knowing what you have.
It means proving, at any moment, that every product:
- ✓ is compliant
- ✓ is traced
- ✓ is controlled
- ✓ is used correctly
And above all: that every batch can be fully retraced, from receipt to consumption.
Why batch traceability is critical in the pharmaceutical industry
In an environment subject to strict quality requirements:
Batch error
A batch error can invalidate an entire production run.
Non-compliant batch
A non-compliant batch can block an entire chain.
Incomplete traceability
Can lead to audit non-compliance and severe regulatory consequences.
The limits of traditional stock management systems
Many organisations still use:
Result:
- ✗ Partial batch tracking
- ✗ No clear link between movements and quality controls
- ✗ Difficulty retrieving the full history
- ✗ Heavy reliance on operators
A fragile system in front of audits.
GSE-Web: stock management software with full batch traceability
GSE-Web is a WMS software designed for demanding environments.
Trace every batch with precision
Manage quality statuses
Log every movement
Secure business processes
Advanced product setup for compliance
From the very setup, every product is defined precisely.
Product nature
Tailored business structure
Storage conditions
- Ambient
- Positive cold
- Negative cold
Essential for regulatory compliance
Quality management
- ✓ Quality control on/off
- ✓ Perishable product or not
Stock behaviour automatically adapted
Automatic batch number generation
On every stock receipt, GSE-Web generates a unique internal batch number.
This number becomes the key to all traceability:
No ambiguity possible.
Batch quality control management
For products subject to control, a two-step process:
Sampling
Part of the batch is sampled for analysis.
This output is:
- ✓ recorded
- ✓ traced
- ✓ logged
Quality decision
Two possible cases:
- Status changed to "released"
- Available for production
- Status blocked
- Cannot be used
Total process security.
Complete traceability of stock movements
Every batch is tracked across its entire lifecycle:
Stock receipt
Sampling
Quality controls
Production outputs
Reintegrations
Adjustments
Everything is logged. Everything is searchable. Everything is usable.
Quantity management with precision
In pharmaceutical environments, precision is essential.
- ✓ Quantity management with decimals
- ✓ Exact consumption tracking
- ✓ Perfect stock consistency
Compliance documents
On batch output, the technician can attach the compliance certificate as a PDF.
- ✓ Document linked to the action
- ✓ Centralised proof
- ✓ Documentary traceability ensured
A strong requirement in regulated environments.
Label printing aligned with field requirements
With dedicated hosting (CORPORATE plan), GSE-Web can be interfaced with professional labelling solutions.
💳
Batch number
📦
Product information
✅
Statuses
🌡️
Storage constraints
Perfect alignment between IT system and field reality.
Quality audit: instant traceability
During an audit, you must be able to answer:
What is the history of this batch?
Has it been controlled?
Where was it used?
With GSE-Web:
In seconds, you access:
Zero search, zero stress.
Before / After: batch management transformed
Before
- • Partial traceability
- • Documents scattered
- • Human dependency
- • Stressful audits
- • Risk of non-compliance
With GSE-Web
- ✓ Full batch traceability
- ✓ Quality status management
- ✓ Documents linked to movements
- ✓ Detailed history
- ✓ "Audit-ready" system
Software fit for regulated environments
GSE-Web naturally fits demanding processes.
Quality
Traceability
Compliance
Continuous improvement
Real use case
A company specialised in freeze-drying has been using GSE-Web for several years.
All without making the teams' work more complex.
Why GSE-Web makes the difference
Unlike conventional solutions, GSE-Web is not just a stock tool.
Traceability system
Compliance tool
Audit support
Performance lever
Frequently asked questions about pharmaceutical batch traceability
Does GSE-Web ensure batch traceability?
Yes, GSE-Web traces every batch from receipt to exit. Each batch carries its number and expiry date (use-by or best-before), and each of its movements (receipt, quality control, sampling, exit, adjustment) is recorded with the date and the operator. The full history of a batch can be viewed at any time in GSE-Web.
Is GSE-Web suitable for a regulated or pharmaceutical environment?
GSE-Web provides the traceability functions used in these environments: batch numbers, expiry dates, quality control at receipt with quarantine, release or rejection, movement history and a tamper-proof audit log (ENTERPRISE plan and above). Data is hosted in France, with OVH, and GSE-Web is GDPR compliant, with a data processing agreement (DPA) available. Each organisation remains responsible for checking that these functions meet its own regulatory requirements.
Can quality controls be handled at receipt?
Yes, GSE-Web handles quality control at receipt. On the goods receipt note, each line can be checked: the batch is quarantined, released or rejected. A blocked batch cannot be used, and every decision stays in the batch history.
How much does GSE-Web cost with the audit log for 12 users?
For 12 users, GSE-Web costs €1,440 excl. tax per year with the ENTERPRISE plan, which includes the audit log: €1,200 excl. tax for 10 users, plus 2 additional users at €120 excl. tax per year each. Without the audit log, plans start at €199 excl. tax per year for one user (PRO) and €500 excl. tax per year for 5 users (TEAM). A free online demo is available.
Can movements be recorded by scanning on a smartphone, even without a network?
Yes, the GSE-Web mobile app (Android and iOS) reads barcodes and QR codes with a smartphone, a tablet or a handheld terminal to record stock entries and exits. Without a network, entries are saved on the device, then synchronised when the network is back. Barcode and QR code labels for products and locations are printed from GSE-Web.
Switch to compliant, reliable, high-performance stock management
Stop suffering audits — anticipate them
Stop doubting your batches — master them