Receive your goods,
control them in one scan
GSE-Web automatically generates a goods receipt note for every delivery. Scan, check quantities and quality, document discrepancies — and add to stock in one click. Everything is tracked, nothing is forgotten.
Quality checklist, photos, BBD, discrepancy management. Your receipt becomes a reliable process.
Why a digital goods receipt note?
Every uncontrolled delivery is a risk to your stock. The most frequent problems happen precisely at receipt time:
Undetected delivery errors
Wrong reference, incorrect quantity, damaged product — without systematic control, the error enters your stock.
Shortages discovered too late
The supplier only delivered partially, but no one reported it. The shortage appears when it's too late to act.
No receipt traceability
Who received? When? In what condition? Without a tracked receipt note, impossible to retrace information in case of dispute.
Receive in 3 steps
A simple, structured workflow that eliminates oversights. Every delivery follows the same process, regardless of the operator.
Scan or enter received products
Scan the barcode or enter the reference. GSE-Web automatically compares with the expected supplier order.
Quality control & checklist
Check packaging, temperature, BBD, quantities. Add photos if needed. Report any discrepancy in one click.
Validation & automatic stock entry
Validate the receipt note. Stock is updated instantly, the PDF is generated, discrepancies are notified to the manager.
Product scan
4 items scanned
Quality control
5/5 points checked
Validation
In progress...
Expected outcome
Stock updated + receipt note PDF + discrepancy notification sent to purchasing manager.
Full quality control, directly in the receipt flow
Each control point is built into the receipt process. No separate tool, no paper form — everything is in GSE-Web.
BBD & Expiry
Automatic verification of best-before dates. Immediate alert if a product arrives with a too-short or expired BBD.
Product photos*
Visual documentation of goods condition at receipt, useful in case of supplier dispute.
Quantities & Discrepancies
Automatic comparison between expected and received quantities. Each discrepancy is identified, qualified and tracked for supplier follow-up.
Automatic status
If everything is compliant, stock entry is automatic. Otherwise, the note is marked "with reservations" and the manager is notified immediately.
Full traceability, zero paper
Every receipt note is archived digitally with all the control information. In case of supplier dispute or quality audit, everything is accessible in a few clicks.
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Automatic PDF with product details, discrepancies and photos*
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Precise timestamp: date, time, receiver name
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History of all receipts per supplier
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Automatic email sending to purchasing manager
Suited for all demanding sectors
The receipt note with quality control meets the traceability requirements of the most regulated sectors.
Food industry
BBD control, delivery temperature, packaging condition. HACCP compliance and batch-by-batch traceability.
Telecom & IT
Receipt of network equipment, cabling, active equipment. Verification of references and serial numbers.
Logistics & Construction
Site delivery control, supplier discrepancy management, condition photos* at delivery as documented proof.
Before and after GSE-Web Receipt
The quality of your stock starts at receipt. Compare the two approaches.
Without digital receipt note
- Receipt by guesswork, no systematic verification
- Quantity discrepancies discovered at inventory, weeks later
- No proof in case of supplier dispute
- BBD not checked — expired products integrated into stock
- Paper forms lost, illegible or never filled in
With GSE-Web
- Mandatory quality checklist on every receipt
- Discrepancies detected in real time, supplier contacted immediately
- PDF receipt note with photos*, timestamp and signature
- BBD checked automatically, alert if duration insufficient
- Everything is digital, archived, and accessible in one click
* The receipt photos feature is available exclusively on dedicated server offers. Contact us to learn more.
Receive your goods with full confidence
Every delivery checked — zero stock errors
Discrepancies detected in real time — suppliers contacted automatically
Free demo, no commitment · Setup in 24h · Support included