SRM module — Purchasing & suppliers
Your negotiated prices,
applied automatically
You negotiated good terms with your suppliers? The GSE-Web SRM module remembers them, applies them to every order and checks that every invoice honours them. No retyping, no spreadsheets, no oversights.
0
prices retyped
100 %
of invoices can be checked
J-90
alerts before contract expiry
2 min
to enter a negotiated price
Three problems you already know
And how the Price & Contract Management module makes them disappear.
Before
Your prices sleep in a PDF
Negotiated terms live in a contract nobody opens. With every order, someone retypes a price 'from memory' — often the wrong one.
✓ Your price lists live inside the application: the right price lands in every order line by itself, with its origin displayed.
Before
Nobody checks the invoices
Comparing every invoice line against the contract takes hours. As a result, unplanned increases and forgotten discounts go unnoticed, month after month.
✓ Every gap between the contract price and the actual price is detected, quantified and logged — at goods receipt and at invoicing.
Before
Year-end rebates slip away
Annual rebates depend on volume thresholds nobody tracks. In January you discover what you could have optimised back in October.
✓ A dashboard tracks your purchase volume per agreement, the tier reached and the year-end projection, in real time.
Order at the right price
Your team orders, the application applies the contract
The buyer doesn't need to know anything: they pick a product and a quantity. GSE-Web finds the applicable negotiated price — discounts, volume tiers, price per case — and works out the final price on its own.
A badge always shows where the price comes from: green when a contract applies, orange when it is the last known purchase price. Never a price out of nowhere.
- Volume tiers applied automatically: the discount kicks in as soon as the quantity reaches it
- Order discount automatically deducted from the total once the threshold is crossed
- Automatic conversion of purchasing units (case, pallet) into stock units
Check without effort
Every euro overpaid is detected
At every goods receipt, GSE-Web compares the actual price with the contract price. When the invoice arrives, a one-click check runs the same verification line by line.
Discrepancies beyond the tolerance defined in your contract show up in a dedicated list: for each one you decide whether to accept it, dispute it with the supplier or mark it as settled — with a record of who decided, when and why.
Over a year, this check often pays for the module on its own.
Multi-site & rebates
One price per site, per region… and rebates finally under control
You negotiated a national price, a special rate for your biggest warehouse and another for the Paris region? The application automatically picks the right one for the delivery site: the most specific scope wins.
On the rebate side, each agreement shows its cumulative purchase volume, the next threshold to reach and the end-of-period projection. At closing time, you compare the estimate with the amount actually paid.
- Price lists per store, per postcode area or nationwide
- Versioned contracts: a signed version is immutable, every change goes through a tracked amendment
- Automatic alerts 90, 60 and 30 days before each contract expires
Also included as standard
Express entry, zero paperwork
No formal contract? Enter your prices straight into the grid: the application creates an 'express' contract behind the scenes, upgradeable later.
Excel import / export
Import your suppliers' prices from an XLSX file with a line-by-line preview and validation. Symmetrical, re-importable export.
Volume tiers
Quantity-based pricing: percentage discount or set net price per tier, applied automatically in the basket.
One-click invoice check
Enter the invoiced prices and the application compares them with the contract and lists the gaps. No more manual ticking.
Expiry alerts
Menu badges and automatic e-mails before each contract expires: never renegotiate in a rush again.
Multiple suppliers per product
Each order line can go to a different supplier — those with a negotiated price are highlighted along with it.
Want to dig deeper?
The module's full documentation covers every screen, the step-by-step price calculation, the end-to-end workflow and frequently asked questions — with worked examples you can replay on our public demo environment.
This guide may be freely reused as an internal presentation deck for your teams.
Read the detailed documentation
Your negotiated terms deserve
to be honoured
Discover the Price & Contract Management module in a personalised 30-minute demo.
Module available with the ENTERPRISE plan (dedicated server) — try it now on our public demo environment.
Frequently asked questions
Do I have to retype all my supplier contracts to get started?
No. You can start in 2 minutes: pick a supplier, enter your prices in the grid (or import them from Excel), and they apply to your orders immediately. The full formalism — contracts, versions, amendments, signed PDFs — can be added progressively, whenever you need it.
What happens to products without a negotiated price?
The application uses the last known purchase price and displays it with an explicit orange 'Last price' badge. You always know where a price comes from: never a silent or made-up value.
Do year-end rebates change the value of my stock?
No, and that's deliberate: the rebate is an off-invoice refund paid at the end of the period. It is tracked separately (volume, tiers, projection) and never enters the purchase price or the stock valuation (weighted average cost) — in line with sound accounting practice.